Provide administrative support to workgroup to achieve objectives. Collate and organize workgroup information. Assist in the preparation of regular scheduled reports. Coordinate meetings, organize special functions and events for workgroup. Raise purchase requisitions on behalf of the workgroup. Liaise with internal and external customers. Respond to external requests for information. May process timesheets, expenses, and review invoices. Work under moderate supervision.
Provide administrative and technical support to workgroup to achieve objectives. Utilize the principal business processes and systems used by the workgroup. Undertake data analysis, identify and investigate variations and prepare presentations. Facilitate or assist with training programs deployed by workgroup. Maintain workgroup databases, prepare manuals and procedural documents. May participate in budgeting and planning and prepare reports on expenditure. May work on small projects related to the workgroup’s objectives. Support the procurement of third-party services through work scope development and invoice review.
Monitor, control, and operate the marine and cargo operations efficiently, ensuring all procedures are adhered to and all defects are reported to the offshore technical lead. Ensure a pro-active and continuous approach to safety. Provide Marine Control Room watch keeping duties, monitoring cargo, ballast, mooring, communication systems and environmental conditions. Control, Monitor, receive, store and discharge crude oil cargo and slops, complying with all the working and reporting procedures and relevant standards set down. Ensure the quality of the Cargo, minimize the quantity of free water present in the cargo and perform cargo deck maintenance activities. Monitor all traffic in the area in order to mitigate the risks of collision. Perform routine and emergency ballasting/de-ballasting. Plan, monitor and execute all tank entry preparations and inspections. Update Maintenance Management System, input data and print job cards as requested. Report any irregularities and advise (where necessary) to the Operations Supervisor and record the relevant information in the marine/official logbook.
Make Flight reservations and confirmations online (International & Domestic). Management of flight tickets e.g. cancelation reschedules. Prepare daily commercial flight manifest for passengers travel the next day and prepare pickup reports based on manifest. Coordinate the arrival pickup and departure drop-off of International & local airport passengers. Facilitate/coordinate passenger service check-in, boarding and validate flight manifest. Assist the Aviation group in capturing Los/Esc requests. Liaison with aircraft service providers, dispatching and flight following activities. Monitor loading and unloading baggage and cargo Handle and oversee international and domestic flight reservations and confirmations. Arrange hotel reservations. Handle hotel audit inspections with the relevant team and prepare reports.
Key responsibilities include contractor safety through IIF leadership, contracting, construction planning, quality control, and managing multidisciplinary fabrication and construction activities in the fabrication yard and in the field. Supervising communities and indigenous contractors, managing performance and schedules, including performance against safety programs. Coordinating SIMOPS activities, materials issues, progress reporting, and coordination of QC/QA/Inspection. Supporting operations and commissioning start-up teams. Responsible for day-to-day scheduling and oversight of construction inspectors, QA/QC documentation ensuring adequate coverage of work; ensuring the right person for the right assignments Day-to-day supervision of contractors to assure work is being performed in a safe and efficient manner and as per the technical requirements. Mentoring community contractors and training them to Chevron Acceptable levels. Perform as part of a small integrated team in a dynamic environment to meet deadlines for work orders assigned to the appropriate group responsible for shop fabrication and vessel cleaning activities. Ensure all work orders request are handled and executed in compliance with Company Health, Environment and Safety (HES) requirements and Standard Operating Procedures.
Implement, administer and maintain cost control system and procedures to track project budgets, commitments, expenditures and forecasts for projects of medium complexity and value. Assist in the preparation and review of cost estimates. Develops reporting tracking tools and generates cost reports on regular basis, including evaluation of earned value. Coordinate the Change Management process for the project. Develop reporting methods and generate reports on a regular basis. Interact frequently with the Project Team Leads on tracking performance against budget. Develop and maintain staffing and manpower plans, contract budgets, etc. Work collaboratively with the multi-functional teams (facilities, operations, program management and business) to prepare budgets and plans. Coordinate with the P/L and Offshore projects to develop integrated reports to management, partners, and other stakeholders. Provide support for preparation of Business Plans, approval requests, etc.
Ensure punctual and safe transportation of staff and materials to and from places as instructed by dispatcher or supervisor. Ensure that safe driving practices are adhered to and observe all traffic laws and regulations Ensure company vehicles are clean, well-maintained, have fuel, oil and are ready to drive Ensure all safety devices in the vehicles are working and used by all passengers Report mechanical problems, damage and crashes promptly to dispatcher, supervisor and the auto workshop, as applicable Record full information on all trips and passengers in the travel logbook. Ensure safety of goods being carried and ensure all items are secure
Well Safe Business Unit Induction: Keep track and update the BU Induction database Generate the well control drills reports monthly to be presented to the leadership team once per month Manages all FCPA request needed for trips to the rig by government officials and closes out the reconciliation at when it is due Assist in Well view data mining needed for drilling and completions analysis. Send daily operations summary reports to the DPR / NAPIMS for both DW and JV operation Ensure that D&C package meets NAPIMS/DPR requirements for permit issuance Prepare work programs for both direct and common cost required for budget and performance brief submission to Planning for both DW and JV. Participate in drilling & completions meeting as well as SUBCOM, TECOM and various NMA Planning-JV & DW meeting for budget/performance signing and reconciliation. Collate supporting documents required to achieve signoffs for both JV and DW during budget and performance at SUBCOM, TECOM governance meetings. Also prepare signoff sheets for SUBCOM and TECOM.
Provide administrative support for the logistics team. Maintain status report of Drivers’ Licenses and permits for all locals, monitor validity of vehicle particulars and maintain status reports on vehicle particulars, Process renewals of all Lagos based CNL vehicle licenses; and required permits. LCC and LTC tolls administration and monitoring of all vehicles. (Lagos based). Provide an auto workshop weekly report on daily activities as well as monitoring the status of vehicles for maintenance and repairs. Install, configure and analyze data from the In-Vehicle Monitoring System (Drive Right) on all company owned and leased vehicles for safe operations. Organize and conduct defensive driving training class for old, new, contract and assignee drivers. Ensure that assigned vehicles are properly maintained and kept in clean and safe operational condition. Participate in all motor vehicle crash investigation and reporting
Process requisitions from internal users into purchase orders. Purchase goods and materials, in line with specified cost, quality, and delivery targets. Negotiate to improve prices and terms of business with suppliers and review opportunities to make business savings. Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities. Provide analysis on costs, review cost reduction opportunities and monitor market trends. Oversee the preparation and revision of contracts. Track authorizations and correspondence and maintain detailed and organized files. Prepare contract change notices, monitor contractor performance.
